Managing Oneself

Managing Oneself-Exerpts From Peter Drukers’ Book.

A key part of any success is self-understanding: you need to know how you’re ALREADY wired in order to capitalize on the innate strengths, talents, and convictions you already have.

Drucker guides you to ask yourself five questions:

1. What are my strengths?
Our culture teaches us to be well-rounded. Our schools force us to work on our weaknesses by taking classes on topics we will always find difficult. But the truth is that all of us have vast areas in which we are NOT strong and never will be excellent.  But it often takes less effort to become outstanding in an area of strength than it takes to become mediocre in an area we have no strength.  In work, you need to understand and focus on your strengths.

2. How do I work?
What’s your learning style? How do you best take in information and turn it into results? If you know how you learn best, you’ll be able to understand more quickly and retain new knowledge much longer, and you’ll be much more skillful in your communication.

3. What are my values?
What do you see as your most important responsibilities for living a worthy, ethical life? These are your emotional drivers that will either bring out your greatest strengths – or will leave you conflicted.

4. Where do I belong?
For thousands of years of human history, people did not have a choice of where they should go and what they should do. If you were born a peasant, you did what others did and died a peasant. Today we not only have a choice – sometimes the choice is overwhelming. Here are the key questions to ask yourself about where you should be that will bring out the best in you and most benefit the people around you.

5. What can I contribute?
In earlier eras, companies told business people what their contribution should be. Work was based on force. Today, work is based on choice. You must be intelligent and decide yourself. Based on your strengths, work style, and values, understand you how might make the greatest contribution to your workplace and the world.

Success in the knowledge economy comes to those who know themselves.

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Time Management Mistakes-Avoiding Common Pitfalls

Time Management Mistakes-Avoiding Common Pitfalls

Avoid these mistakes if you want to be highly-productive.

How well do you manage your time?

Many of us know that we could be managing our time more effectively; but it can be difficult to identify the mistakes that we're making, and to know how we could improve.

When we do manage our time well, however, we're exceptionally productive at work, and our stress levels drop. We can devote time to the interesting, high-reward projects that can make a real difference to a career. In short, we're happier!

We are here presenting you with a list of 10 Common Mistakes in managing our time.

These ten mistakes are:

Mistake #1. Failing to Keep a To-Do List

Do you ever have that nagging feeling that you've forgotten to do an important piece of work? If so, you probably don't use a To-Do List to keep on top of things. (Or, if you do, you might not be using it effectively!)

The trick with using To-Do Lists effectively lies in prioritizing the tasks on your list. Many people use an A - F coding system (A for high priority items, F for very low priorities). Alternatively, you can simplify this by using A through D, or by using numbers.

Mistake #2. Not Setting Personal Goals

Do you know where you'd like to be in six months? What about this time next year, or even 10 years from now? If not, it's time to set some personal goals!

Personal goal setting is essential to managing your time well, because goals give you a destination and vision to work toward. When you know where you want to go, you can manage your priorities, time, and resources to get there. Goals also help you decide what's worth spending your time on, and what's just a distraction.

Mistake #3. Not Prioritizing

Sometimes, it's hard to know how to prioritize, especially when you're facing a flood of seemingly-urgent tasks. However, it's essential to learn how to prioritize tasks effectively if you want to manage your time better.

Mistake #4. Failing to Manage Distractions

Do you know that some of us can lose as much as two hours a day to distractions? Think how much you could get done if you had that time back!

Whether they come from emails, IM chats, colleagues in a crisis, or phone calls from clients, distractions prevent us from achieving flow, which is the satisfying and seemingly effortless work that we do when we're 100 percent engaged in a task.

If you want to gain control of your day and do your best work, it's vital to know how to minimize distractions and manage interruptions effectively.

Mistake #5. Procrastination

Procrastination occurs when you put off tasks that you should be focusing on right now. When you procrastinate, you feel guilty that you haven't started; you come to dread doing the task; and, eventually, everything catches up with you when you fail to complete the work on time.

Mistake #6. Taking on too Much

Are you a person who has a hard time saying "no" to people? If so, you probably have far too many projects and commitments on your plate. This can lead to poor performance, stress, and low morale.

Or, you might be a micromanager: someone who insists on controlling or doing all of the work themselves, because they can't trust anyone else to do it correctly. (This can be a problem for everyone - not just managers!)

Either way, taking on too much is a poor use of your time, and it can get you a reputation for producing rushed, sloppy work.

Mistake #7. Thriving on "Busy"

Some people get a rush from being busy. The narrowly-met deadlines, the endless emails, the piles of files needing attention on the desk, the frantic race to the meeting... What an adrenaline buzz!

The problem is that an "addiction to busyness" rarely means that you're effective, and it can lead to stress.

Instead, try to slow down, and learn to manage your time better.

Mistake #8. Multitasking

The truth is that it can take 20-40 percent more time to finish a list of jobs when you multitask, compared with completing the same list of tasks in sequence.

The best thing is to forget about multitasking, and, instead, focus on one task at a time. That way, you'll produce higher quality work.

Mistake #9. Not Taking Breaks

It's nice to think that you can work for 8-10 hours straight, especially when you're working to a deadline. But it's impossible for anyone to focus and produce really high-quality work without giving their brains some time to rest and recharge.

So, don't dismiss breaks as "wasting time." They provide valuable down-time, which will enable you to think creatively and work effectively.

Mistake #10. Ineffectively Scheduling Tasks

Are you a morning person? Or do you find your energy picking up once the sun begins to set in the evening? All of us have different rhythms, that is, different times of day when we feel most productive and energetic.

You can make best use of your time by scheduling high-value work during your peak time, and low-energy work (like returning phone calls and checking email), during your "down" time.

Key Points

One of the most effective ways of improving your productivity is to recognize and rectify time management mistakes.

When you take the time to overcome these mistakes, it will make a huge difference in your productivity - and you'll also be happier, and experience less stress!